Lecture Capture retention and deletion policy reminder

Colleagues are reminded that from this summer, the Lecture Capture system (Mediasite) is moving from being hosted on campus to new hardware in the cloud.

Lecture capture July 2019

This will provide increased reliability, improved performance and ensure the system remains in alignment with future technological changes.

In preparation for the move, a change to the Lecture Capture deletion and retention policy was implemented from 1 September 2019, whereby scheduled lecture recordings will now only be retained for two years. This applies to recordings created prior to, and after, 1 September 2019.

Example deletion dates are shown below:

Date recording created

Date recording will be deleted

20 October 2018

19 October 2020

15 November 2019

14 November 2021

This new policy was agreed by the Digital Education Committee and Taught Student Education Board prior to implementation.

Does the policy apply to all Mediasite recordings?

The policy only applies to recordings of timetabled teaching sessions – i.e. Mediasite recordings scheduled via the timetable system. It does not apply to storage of ad-hoc recordings, personal captures or any other content, such as uploading files manually to Mediasite, which is managed via the quota system. And it does not apply to recordings saved in other digital education systems.

How can content be retained beyond two years?

You will need to proactively take action to store any content you want to keep beyond two years in your own personal storage quota. Details on how to download and save your Mediasite content can be found on the IT website.

Please contact the IT Service Desk if you have any questions about the move or for further information.

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