Restructuring of IT systems to support the Faculty of Arts, Humanities and Cultures

Staff are being made aware of changes to the majority of the University’s key corporate systems next month.

In 2016, the University Senate approved the creation of a new Faculty of Arts, Humanities and Cultures (AHC) from the two ancestral faculties of Arts and Performance, Visual Arts and Communications (PVAC). 

A two-year timescale was agreed for the realignment of all structures, systems and processes. 

Part of this work involves the creation of new structures in SAP and Banner, which in turn feed a large number of other systems.  

A project has been underway for several months, including significant work to identify all such systems, categorise them according to risk, impact and dependency, coordinate any development work required and test the changes.

The majority of changes are planned to begin on Tuesday 13 November, and staff need to be aware the following major corporate systems will be considered to be ‘at risk’ for up to three days from this date: Banner, SAP, Publications at Leeds (Symplectic), IRIS, KRISTAL and Minerva. 

To minimise risk, it is expected that users will be locked out of Banner between 8.30am and 10am on Tuesday 13 November. SAP access should not be affected.   

The PGT, CRM and GRAD systems will be unavailable for a short period and ODBC users may also experience some temporary disruption to service.

Please note that some of the regular jobs that transfer data around our corporate systems will be paused at an appropriate time late afternoon on Monday 12 November as a precautionary measure, and these will be re-started during the main implementation. Data produced from the above systems may therefore not be up to date on Tuesday 13 November but should be reliable again from Thursday 15 November. 

Further updates will be issued in due course.

Contacts John Ramsden in IT or Rowena Armstrong in AHC for more details.

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