Get Ready for the HE-BCI Survey

Are you recording all your public engagement (PE) data?

PE data on Symplectic will be needed for the Higher Education Business and Communities Interactions (HE-BCI) survey, which is mandatory for all Higher Education providers in England and Wales.

Academics can record PE activity on the Symplectic system at any point in the year. This data will then be extracted in mid-October and processed to provide information needed for the HE-BCI survey.

To add a new public engagement activity, click on the 'Add' button next to the 'Professional Activities’ heading on the home page after logging in.

For larger units that organise activities, such as the museums, Strategy & Planning will circulate templates to capture the data. If you are part of a service that runs events and think you may have not received an HE-BCI template before, please get in touch with Rachel Thompson in Strategy & Planning via email or call 0113 343 6575 so you can receive it when the data collection window opens.

The HE-BCI survey aims to collect information about the impact the University has on the wider community. The data collected is used to drive allocation of the performance-based component of Higher Education Innovation Funding.

The impact of PE events is determined by looking at the number of people attending events, and the amount of time academic staff spend on running them.

What events can be reported?

For the 2017/18 survey, you can record events open to the public that happen between 1 August 2017 and 31 July 2018. You can record:

  • public lectures – given by academic staff
  • performance arts events
  • exhibitions at the galleries and museums owned by the University
  • museum education delivered at the University’s museums and galleries – this encompasses everything from lectures to art workshops and children’s clubs.
  • other events, such as Science Festivals, Light Night events and anything else open to the general public.

What information is needed?

Ensure to include:

  • the event name and date
  • whether you think the event could be classified as a public lecture, performance arts event, exhibition, museum education event or other
  • a brief description of the event to help with classification
  • whether the event was free or if people were charged to attend it
  • the number of people who attended
  • the number of full-time equivalent days academics spent on the event (where one day is equal to eight hours), excluding any time spent supervising/teaching students.

If you have any other questions, email Rachel Thompson in Strategy & Planning or call 0113 343 6575.

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