New e-Expenses system

An e-Expense system for staff will be implemented within the faculties of Engineering, Arts and Performance, Visual Arts and Communications, and Corporate Services on 28 January.


From then onwards expense claims will be submitted, checked and authorised via the new e-Expense system. Students and visitors will continue to submit expense claims on the existing paper claim form until further notice.

The key benefits of moving to an electronic expenses system are that claims processing will be quicker and claimants will potentially be paid one week after their claim has been authorised. Presently, claimants typically wait up to six weeks before being reimbursed for expenses incurred on university business.

In preparation for the introduction of the e-Expense system a package of user training and guidance (including: Quick Guides for expense claimants and approvers; a video providing a demonstration of how to make a claim, and a FAQs document) has been deployed on the university’s website and a link to the location is included below.

A further email will be circulated next week which will provide training details and contact details of colleagues that will be available to help you when you use the system for the first time.

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