For Staff

Staff travel advice

Updated 14 February 2023

Travel for University activities is permitted subject to the usual University requirements.

Booking travel

Bookings should be made using the Key Travel online booking platform. Where further assistance is required you can contact Key Travel directly:

The University purchasing procurement team are also available for any travel queries:

Questions about insurance should be addressed to:

We recognise that Key Travel are unable to support every specialist requirement and where Key Travel are unable to provide suitable travel or accommodation then an exception can be made. The traveller must first have received notification from Key Travel that they are unable to provide suitable travel arrangements.

UK travel

Travel within the UK for University activities is permitted subject to an approved risk assessment to ensure appropriate control measures are in place, along with a log of travel details and any local faculty/service process.

International travel on University business

International travel is still changeable and is permitted where it has an approved risk assessment and the support of the Head of School/Service.

Any travel to countries where the Government advises against all or all but essential travel needs approval through the travel against Foreign, Commonwealth and Development Office (FDCO) advice procedure and the full fieldwork risk assessment process.

Information for staff on managing fieldwork, study abroad and work placements

For more information on:

  • Study placements – please visit our study abroad information
  • Work placements – contact your Faculty Employability Team
  • Fieldwork – see the fieldwork information.

If you’re returning to the UK

If you are currently overseas and plan to enter the UK, please check government guidance.

Emergency contact information

24 Hour Emergency Support - for use in travel emergencies and out of office hours support: +44 (0)20 7843 9602

Dedicated UoL Key Travel Customer Team: +44 (0)161 819 8911 or

UoL Travel Procurement Team: